FINANCIAL MANAGEMENT
STAFF ACCOUNTING RESPONSIBILITIES
ACCOUNTING
- Prepare Monthly Financial Statements
- Prepare Monthly Bank Reconciliation’s
- Prepare Annual Income Tax Returns
- Prepare Annual Budgets
- Maintain Bank Signature Cards
- Maintain 18 Months of Property Financial Records
- Prepare Association Records for Annual Audits
- Prepare Special Reports and Analyses for Clients
- Liaison with Attorneys for Collection Activities
- Respond to Client Accounting Concerns
MANAGEMENT SUPPORT SERVICES
FINANCIAL REPORTS
- Aging Report – Delinquencies or Credit Balances Only
- Income Report – By Account Number or Transaction Date
- Reconciliation Report – All Current Month Transactions
- Adjustment Report – Current Charges or Credits Only
- Homeowner Address Change Listing
- Aging Report – All Accounts
- Bank Reconciliation’s
- Balance Sheet – Assets & Liabilities & Equity
- Summary Statement of Receipts and Disbursement
- Detailed Statement of Receipts and Disbursements
- General Ledger
- Check Register
- Journal Entries
- Chart of Accounts
- Reserve Journal Entries and Cash Transactions
ACCOUNTS RECEIVABLE RESPONSIBILITIES
- Prepare Individual Homeowner Billings
- Deposit Homeowner Checks
- Deposit Developer Checks
- Maintain Individual Account Histories/Ledgers
- Prepare Duplicate Manual Statement, if requested
- Process Address Changes
- Process Special Assessment Fees to Individual Accounts for Violation Fees
- Process Miscellaneous Income (gate card, key fees, clubhouse rental fees)
ACCOUNTS PAYABLE RESPONSIBILITES
- Pay all Association Invoices after approval by Property Manager
- Maintain Payables Files, Organized by Month, for each Property
- Maintain Property Daily Bank Balances
- Maintain Property Checking Accounts
- Research Past Due Balances on Invoices from Vendors
DATA PROCESSING RESPONSIBILITIES
- Prepare Property Assessment Statements
- Place Messages on Statement as Directed by Manager
- Prepare Individual Descriptions of Assessed Fees
- Prepare special Programs and Reports for Properties