Team Management

Property Management

Property Manager Responsibilities

Client Interacton
  • Process Telephone Inquiries from Homeowners and Vendors
  • Attend Homeowner Hearings before Board of Directors
  • Attend Board of Directors Meetings
  • Supply Information to Committees regarding their Functions
  • Attend Association Annual Meetings
  • Provide Orientation for New Board of Directors
Document Support
  • Prepare Monthly Directors Reports
  • Prepare Property Inspection Reports
  • Prepare Violation Letters
  • Prepare Hearing Notices
  • Prepare Board of Directors Meeting Minutes
  • Set up new Association Accounts
  • Prepare Bid Specifications
  • Obtain Proposals from Vendors for Board of Directors
  • Analyze Proposals and Make Recommendations to the Board for Selection of Contractors/Vendors
  • Prepare Client Correspondence
  • Maintain Corporate Minute Books
  • Maintain Corporate Files
  • Prioritize and Complete Action Items
Administrative Responsibilities
  • Yearly Management Strategic Planning
  • Prepare Standard Operating Procedure Review
  • Assume Responsibility of Legal Liaison for Community
  • Handle Insurance Liaison Responsibilities
  • Perform Annual Review of each Property Contract
  • Provide Information Concerning Laws & Ordinances
On Site
  • Perform Regular Property Inspections
  • Initiate Corrective Work with Vendors
  • Establish Working Liaison with Property Vendors
  • Identify Architectural Violations
  • Identify Maintenance Violations
Finance & Budget
  • Code and Approve Association Invoices
  • Review Association Monthly Financial Statements
  • Review Expenditure to assist Board in Operating within Adopted Budget
  • Assist in Annual Budget Preparation
  • Initiate Account Code Changes as needed and pursuant to Board Direction.
  • Supervise Reserve Allocations and Expenditures Advise the Board on Investments for Reserve Funds

Management Support Services

Customer Service & Ownership Transfer
  • Provide 24-Hour, 365 Day-Per Year Emergency Service
  • Process Common Area Service Requests
  • Refer Homeowners to Vendors for Individual Service Requirements
  • Process Mailings to Homeowners
  • Process Change of Ownership Requests
  • Prepare Certification Requests
  • Prepare "Ratio Letters" for Lenders (Homeowners Vs. Renters)
  • Provide Association Legal Documents Upon Request